Job Description

Legal Executive Assistant – Patent Litigation

San Diego, CA | Hybrid | Full-Time

About the Role

This is an executive-level legal support role embedded within a patent litigation practice. The Legal Executive Assistant (LEA) serves as a trusted business partner to senior attorneys, managing the daily operations of a complex legal practice so attorneys can focus on client work and business development. The LEA works collaboratively with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) to ensure seamless delivery across all practice functions.

This role requires both strong administrative expertise and a solid working knowledge of legal procedures, terminology, and documentation within a litigation environment.

Key Responsibilities

• Manage attorney projects and deadlines, coordinating with legal and administrative teams to ensure all milestones are met efficiently
• Serve as a primary liaison between attorneys, clients, and internal departments — handling inquiries, relaying information, and exercising independent judgment when responding on behalf of attorneys
• Delegate tasks to LSAs and internal support teams; monitor progress and communicate updates to ensure timely, accurate delivery
• Draft, proofread, and finalize legal documents, correspondence, and presentations; review all work product for accuracy before delivery
• Oversee electronic and physical filing systems within the firm's document management system, ensuring all materials are organized and current
• Conduct research and compile information to support case preparation and attorney briefings
• Coordinate complex meeting logistics including agendas, materials, and follow-up on action items
• Manage billing processes including prebill review, approval workflows, and final bill delivery; serve as attorney proxy on billing matters
• Manage attorney calendars, resolve scheduling conflicts, and coordinate complex travel itineraries
• Ensure expense reports and time entries are submitted accurately and on time
• Provide mentorship, feedback, and professional development support to LSA team members

Ideal Candidate

• Exercises sound judgment, discretion, and professionalism when handling confidential and sensitive legal matters
• Strong communicator, clear and concise in writing and verbally, with the ability to interact effectively with attorneys, clients, and support staff at all levels
• Highly organized with excellent time management skills; able to prioritize and multitask in a fast-paced, high-pressure environment
• Detail-oriented with a proactive, solutions-focused approach
• Tech-savvy and comfortable with legal research tools, case management software, billing platforms, and standard production applications (Word, PowerPoint, Excel)
• Experienced with AI-powered tools for document production, research, and review
• Proficient in virtual collaboration tools (Zoom, Teams)
• Adaptable and eager to learn as technology and practice needs evolve

Education & Experience

• Minimum: High School Diploma or GED
• Preferred: Bachelor's degree in Legal Studies, Business Administration, or related field
• 5+ years of administrative experience supporting senior-level leadership in a corporate or legal environment

Compensation & Schedule

• Pay range: $45.32 – $60.06/hour (DOE)
• Hybrid schedule (in-office + remote)
• Full benefits package including medical, dental, vision, and 401(k)

No immigration sponsorship available. Agency submissions not accepted.

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